Scanning Conversion Services
DO YOU GET THE POINT?
You have to get current patient information into your EHR OR IT WILL FAIL.
You can't afford to ignore your paper records - but will you really get the scanning done yourself?
One Foot in Paper and One Foot in EHR
To date 50% of all EHR implementations have failed. One of the top reasons cited for this terrible failure rate is maintaining a paper record after the "go live" date. Doctors and clinical staff will gravitate back to the paper record when they are under time pressure. This undermines the transition to electronic records and may cause frustration when clinicians need to reference the most up-to-date information. The way to avoid this situation is to scan all records prior to EHR implementation. Only this approach ensures that new documentation will not wind up in an old paper record.
Read this paper on EHR Failure Rates
"Deinstalling EMR’s Could be a Trend"
Some Additional Benefits of Scanning
- Quality scanned images are readily available for research in a non-proprietary format (.pdf or .tiff)
- Central repository gives you the ability to easily access records when needed
- Fast record retrieval based on MR#, PN, or Admission date. No proprietary software will be needed for viewing or searching
- Eliminates the costs associated with long-term storage of paper records.
- Separate Silo for Clinical Records - Images can be separate from EHR. This allows you to change systems without having clinical images trapped in your old EMR.
Don’t Fall into the trap…"We Can Scan Ourselves"
- Document conversion "scanning" is far more involved than many people think.
- Many practices have attempted document conversion only to find out that they aren’t equipped for the job
- Professional results require knowledge and experience with dedicated staff and proven workflow.
Click Here to Learn From the Mistakes of Others
A Common Myth: "If a scanner does 100ppm, then we can take that number and divide it into the total images to come up with our time required to convert records ourselves."
- The actual number of images that get converted on an hourly basis does not have a linear relationship with what you can actually convert in an hour. High speed scanners earn their keep in short bursts, but the overall run time per hour in a "non-industrial" setting usually is less than 12 minutes and not at full speed. Software, workstation, and network overhead limit scan speeds; often by as much as 30%.
- Preparation of files prior to scan takes at least 9 times longer than the time required to scan. Depending on the complexity and condition of the files to be converted, it may be significantly higher.
- Preparation includes, unbinding, de-stapling, taping, corner and edge repair, copying where needed, form separation, flagging color pictures and grayscale images.
- Quality Control and image verification are separate processes that require a dedicated workstation, worker, and scanner. The condition of the original files and the quality of work in the prep and scan stages has a dramatic impact on the time required for this process. Good files may run through the process quickly, while some could require a full re-scan to capture acceptable images.
Disaster Back-up and Recovery
- Water damage from sprinkler systems and flooding are the primary causes of paper records loss.
- Protect your valuable paper records just as you protect your data files with back-ups.
- Where would you be without access to your paper files? What would your liability be?
Convert Your Clinical Records with InstantFile® - We understand clinical records conversions and migration to EHR. Make sure InstantFile handles your valuable records
The InstantFile® Difference – 10 Reasons Why
- A guaranteed budget price for your project with no hidden costs
- Our people have the highest level of experience and education in the industry
- We will not out-source or sub-contract your job
- A proven process for high quality record conversions
- State of the art equipment
- Vendor neutral for seamless conversion into any EHR
- Multiple Storage Options
- 24 hour access to records during conversion
- HIPAA Compliant
- Facility dedicated to healthcare document conversion
Let InstantFile Point You in the Right Direction - we understand clinical records conversions and migration to EHR
Let our satisfied clients tell you what they think about InstantFile
